Lesson 3: How to Create Links, Transitions and Print
Speaker Notes and Printing
Speaker Notes
I mentioned in an earlier lesson that you have a feature called “speaker notes”. In the normal view you will have a “notes” pane. Just type in the notes you would like associated with the active slide. These notes are like electronic note cards. The audience will not see these notes. They are a resource for the presenter.
Let’s have a closer look at the speaker notes. Open the “View” menu and select “Notes Page”. This gives you a smaller view of each slide with the notes for that slide underneath it. You can navigate through the slides using the scroll bar on the right hand side.
Printing your presentation
It is often handy to have a print out of your presentation. You can print the slides, notes, outline, and even create handouts. Let’s look at each printing option.
How to print slides:
1.) Open the “File” menu and select “Print”. The Print window will look similar to that of Microsoft Word and Microsoft Excel.
2.) Under the “Print Range” you can choose to print all slides, the current slides, or a selection of slides.
3.) Below that you will have a “Print What” section. Its default setting is Slides, so we don’t need to change this option.
4.) Along the bottom you have various features such as printing in black and white and placing a frame around your slides. Check the features you wish to utilize. Click “OK”.
How to print notes:
You’re preparing for your presentation and want a print out of the speaker notes you created. In the Print window under “Print What” select “Notes Pages”.
How to print the outline:
Under the “Print What” option select “Outline View”. This will print the information from your Outline pane.
How to print handouts:
Many presenters find it valuable to pass out handouts containing a picture of each slide. You also have the option of printing a small image of the slide with lines next to it in which the audience member can take notes.
Under “Print What” select “Handouts”. You can then specify how many slides you would like per page and whether you want them printed in a vertical or horizontal order.
Topics for Discussion
1.) Do you have any questions regarding the Speaker Notes?
2.) Do you think you will use the Handouts feature? If not, why not?
3.) What types of files do you think you will link to in your presentations?
4.) Did you know you can open the Insert Hyperlink window by pressing ctrl+k?
5.) Did you know that you can also access recently viewed files and webpages through the Insert Hyperlink window?
