Lesson 1: Word 2000 (Part 1)
Types of Documents
When saving a document, Word automatically chooses to save it as a Word Document (doc) type. Word can also save a document in many other formats. Among the more likely formats that you may use are rtf and html.
Saving your document in Rich Text Format (rtf) allows those who do not have Microsoft Word to view your document with the word processing program they have. Note that rtf files can sometimes be much larger than the same document saved as a Word document.
Saving your document in HyperText Markup Language allows you to save your document as a web page which you can then display online.
Note that if you save your document as html, Word will create a folder with the same document name followed by _files. In this folder are files (including images) which accompany your html file. If you upload your html file online, make sure that you also upload the accompanying folder.
For additional information on using Microsoft Word to create web pages see the chapter "Word and the Web" in Microsoft Office 2000 for Windows: Visual QuickStart Guide pp. 105-112.
To save your document in another format:
- Click on File – Save As
- In the Save As Type dropdown box, click to select the desired format for your document
In saving your document, notice that there are many different formats in which you can save your document. Most of these you will likely not need, but it is good to know that they are there.
One of the formats you will see listed is Microsoft Works (wps). Don't confuse wps with Corel's WordPerfect word processing application just because of its initials! Most PCs come with Microsoft Works preinstalled. Works is a very nice suite of applications similar to Office. Although it includes Word, a spreadsheet application, a calendar and an address book, it does not have or support the extensive features offered by Microsoft Office.
If you find the need to open documents on different PCs - some of which use Office, others of which use Works - you can download a handy Works-to-Word converter from the Microsoft web site. To download the converter, visit www.microsoft.com and type into the site search box works word converter.
Congratulations! In this lesson you have learned the essential features of Microsoft Word 2000 including parts of the Word screen; working with documents including creating, editing, saving and printing; and types of documents including doc, rtf and html.
Lesson 1 Bibliography:
- Microsoft Office 2000 for Windows: Visual QuickStart Guide pp. 36-37
- Browse Chapter 2 Mastering the Basics of Word in Microsoft Office 2000 User Specialist Study Guide
- Chapter Word and the Web in Microsoft Office 2000 for Windows: Visual QuickStart Guide pp. 105-112
