This is where it's important for the scriptwriter to work closely with the producer and camera crew, as well as the client, to assure proper coordination and adapt words to reality. You should provide a "shooting" script, itemizing each shot and the purpose for which it will be used. Remember to include the time allowed for each planned scene, plus set up and break down, as well as any travel time required between sites. This will form the basis of your discussion. Some key issues would be:
Lighting and Camera Equipment
No one, no matter how good, can get that perfect shot or sequence in the pouring rain, or even inside, without appropriate lighting. Weather, size of room, access restrictions (most museums aren't thrilled about hot lights, or even flash in their display areas), electrical outlets (this is truly vital), window placement, type of artificial light already in place, color of walls, and ceiling height are a few of the legitimate concerns you'll need to discuss and address.
An understanding of the equipment's limitations - and those of the targeted location - is necessary in order to avoid frustration when faced with difficulties. If possible, arrange for site previews either for yourself, or preferably for you and a representative of your crew. This can prove invaluable when your deadline looms. It's also smart to arrange a few alternative dates for a particular outdoor scene or "iffy" locale. An example: If a hospital's emergency room has agreed to some equipment or "atmosphere" taping, but suddenly receives casualties from a major disaster, it's not likely they'll want cords, lights and you in the way. You'll either have to forgo the footage - or waste moneyed time cooling your heels.
Permission
Before you have security guards swarming your crew, or an individual suing you or your client for invasion of privacy, you'll need to have permission or a release from everyone whose private property or person may be featured.
Number and Type of On-Camera "Cast"
Perhaps your script calls for comments from a CEO - or the give and take of a meeting. Or maybe you've set in place a "skit," which demands costumes and polished delivery. You need to determine how many people you will actually need, professionals vs. amateurs, and what kind of setting or camera view would be most effective. Your photographer or videographer should be very helpful in planning these visual opportunities. Listen to their suggestions. What may have occurred to you on paper can't compete with solid, professional experience.
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