Small Office Printers


© Bert Markgraf

A lot of the office equipment you buy as a small business can be fairly generic, meaning that an average low-cost unit from a reputable supplier will give adequate performance. This is true of computers in general and of monitors, modems, CD-ROM drives, disk drives and also of answering machines, telephones, fax machines and copiers, but it is not true of printers.

What you'd like is a printer which produces an average letter in a few seconds on all kinds of paper with clear, crisp text and smooth shades of colour. It should also print envelopes and labels. It should do this without requiring fiddling and adjusting and the printer as well as consumables should be a reasonable price.

Well, they don't make that.

What you're likely to get, unless you do your homework, is either a colour printer which produces slightly fuzzy text and streaked colour at the rate of about a page a minute while spending a good part of its time making alarming flapping, squirting and sucking noises or a black and white printer which leaves toner dust on the page, often jams the paper and requires a major disassembly job to clear a jam.

If you're willing to ditch the price part, you can get most of the other features from Tektronix but you're looking at US $4,000 here. Most small businesses have better uses for that kind of money.

Since the printing times required by all bubble jet printers are just unacceptable for an office, you're basically stuck with a black and white laser printer. If you absolutely need the occasional bit of colour, get an inexpensive bubble jet as a second printer or get an Internet hook-up with a local copy shop where you can send images to be printed to their site. For your main office printer, look at the reviews and links given here. Calculate how much it's costing you to wait for your printer, print new copies to replace messed up ones and to manually feed sheets which won't go through. Then get a good one.

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