How To Host Your Own Swap: Part Two

Articles in this Topic Discussions in this Topic

Sep 30, 2001

I am not the first to say it, and I won't be the last, but it is frustrating to particpate in a swap with an unorganized hostess. I know that my style doesn't work for everyone, but I have receive many compliments on my swap letters and other methods for handling scrapbook swaps. Because of this, I have decided to share with all of you my swap announcements and letters, so that you too can host organized and fun swaps, and become a hostess that swappers return to time and time again!

Please feel free to copy and paste the following sample letters, altering them to fit your needs, for your own scrapbook swaps.

SWAP ANNOUNCEMENT LETTER
The following letter is something that you might wish to use when annoucing your swap to your friends and/or email lists.

........beginning of annoucement letter............

[name of your swap here] -:¦:-..· ´¨¨-:¦:-..· ´¨¨-:¦:-..· ´¨¨-:¦:-..· ´¨¨-:¦:-

Swap time is here again! Please read through all of these details, and if you are seriously interested, please email me PRIVATELY at [your email address here]. We will start with filling up group # 1, but I may add additional groups if necessary.

WHAT YOU WILL DO:
[explain here *exactly* what each person is to do when completing their swap items]

WHAT YOU WILL GET BACK:
You will receive back [give # of items].

DEADLINE:
US residents: your swap items must be postmarked by [date here]
Canada residents: your package must be postmarked by [date here -- often 1 week prior to US date]

OTHER IMPORTANT INFO:
1) PLEASE NO NOT SIGN UP unless you *know* that you will be able to fulfill your obligation!
2) I will take sign ups on a first come, first served basis. You are not officially in this swap until you hear from me.
3) Sign ups will end [date here].
4) Following the sign ups, final details will be emailed to each participant.

Any questions or to sign up, just email me! [your email here] Happy Scrappin!

........end of annoucement letter............

FINAL DETAILS LETTER
Don't be afraid of my final details. They may seem lengthy, but I feel they work. Of course, you are welcome to edit them as you wish.

........start of final details letter............

IMPORTANT: READ, SAVE TO FILE & PRINT OUT THESE DETAILS!!!

-:¦:-..· ´¨¨-:¦:-..· ´¨¨-:¦:-..· ´¨¨-:¦:-..· ´¨¨-:¦:-

[name of your swap here]
FINAL DETAILS!
POSTMARK BY [date here]
DON'T BE LATE!
-:¦:-..· ´¨¨-:¦:-..· ´¨¨-:¦:-..· ´¨¨-:¦:-..· ´¨¨-:¦:-

You are receiving this email because you signed up for the [name of your swap here]. Thank you for joining! I hope you have fun making your items for this swap and especially love the assortment you will receive back! Here are the details you will need, so please read them carefully and if you have any quesions, please write me ASAP:

Go To Page: 1 2 3

The copyright of the article How To Host Your Own Swap: Part Two in Scrapbooking is owned by Rachel Webb. Permission to republish How To Host Your Own Swap: Part Two in print or online must be granted by the author in writing.