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"Happiness is an Antique Show" Part I - Page 2

© Barbara Nicholson Bell

Read the contract carefully. There will be instructions on table covers (must be fire-retardant) and times of set-up and take-down. Security is almost always provided for indoor shows. You should make sure your own insurance covers your inventory and liability/personal injury. The promoters are not responsible, nor is the facility, for any theft or damage to your booth.

Indicate on the contract what size booth you want, the number of extra tables, and attach a check for your deposit. Sign it and send it in as soon as possible to be sure you get a choice spot. Often, returning dealers are given the same spot each year. If you didn't like last year's spot, ask to change it!

You must have a certificate from your state, with your tax number, visible in your booth. The contract may request this information, as well. Some local municipalities may require the promoter to register each dealer's tax ID in order to get the permit.

Now you wait. The promoter will return your copy of the contract within a reasonable time. A few weeks before the show date you will receive your booth assignment or description of your outdoor spot. The booth rent balance will be due as you enter the facility to set up. Be prepared to pay it promptly!

Every promoter has specific requirements in addition to the ones I've described, and if you have questions, call the promoter well in advance of the show. Don't arrive and discover you didn't get the number of tables you asked for, or you're in a terrible location and want to move. Check every detail before hand, because the set-up scene is chaotic and the promoter won't have much time to deal with your problems.

If you have to cancel, let the promoter know with as much advance notice as possible. There will be a waiting list of dealers your space can be given to, right up to the day of the show...believe it or not that happened at Manlius. A dealer canceled the night before the show, next to my booth. A dealer of furniture hastily filled the space and was thrilled to have twice the booth size, but the promoter wasn't too happy at the short notice. Short of death or natural disaster, you should honor your commitment.

That website mentioned above lists upcoming antiques shows around the United States: Antiques World's Events. I'll have links for specific shows next time.

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